Running a Meeting

When a Meeting starts, Admire opens a focused workspace for the session: the person’s recent history across the top, the agenda and notes front and center, and the skills to coach below.

A running Meeting: Recent History across the top in two columns of past Meeting notes and notes, the agenda docked beside the session notes below it, and further down draft observations awaiting review and a skills table with recorded scores. — A session in progress: recent history, agenda and notes, drafts to review, and skills being scored.

Scoring skills

Scoring is the heart of a Meeting, but it’s flexible. The coach decides which skills to rate and how deeply, based on what actually came up.

Record an observation

For each skill assessed, record a score using its assessment type: a yes/no, a rating, or a set of trials. Scores build the person’s progress and count toward mastery.

The in-session skills table: a Client Communication group with Active Listening rated Good and Sets Clear Expectations marked Met, plus an unscored Time Management skill. — The skills table mid-session: two skills scored, one left untouched.

Observations don’t have to wait for a session. When someone demonstrates a skill in the moment, record a quick observation on the spot: from their profile, open the skill and score it, or simply tell your connected AI what you saw.

A quick observation starts as a draft (saved but not yet published), and every draft surfaces at the top of the person’s next Meeting. That makes the session the natural place to deliver the feedback: talk it through together, then flip the Shared toggle to publish it, or delete it if it was a mistake. Once shared, it counts toward progress and mastery like any other observation.

Two draft observations carried into a Meeting, each showing the date it was recorded and a Shared toggle ready to publish it. — Drafts carried into the session: review together, then share.

Take notes as you score

Capture notes directly against a skill while it’s fresh, so the score carries the context behind it. The skill’s definition and past observations sit right beside the editor.

The notes dialog for a skill: a note being written on the left, with the skill's definition and a history of past observations on the right. — Notes recorded against a skill, with its definition and history alongside.

Get AI coaching help

If your organization has set up AI Coaches, the same dialog offers in-the-moment coaching guidance while you assess: what to look for and how to frame feedback.

The notes dialog with the AI Suggestions tab open, showing generated guidance on what to look for and how to frame feedback for the skill. — AI Suggestions: coaching guidance generated for the skill being assessed.

No one is required to assess everything: rate only what there was time to observe, and skills that are skipped are simply left untouched (see the overview).

Skills with child skills

When a skill has child skills (for example behaviours beneath it), you can work at whichever level fits:

Use the children as a checklist to guide your judgment of the parent skill, or
assess the skill directly without scoring each child.

Scoring every behaviour is optional: the children are there to help, not to add work.

Notes and visibility

Meetings support several kinds of notes, each with its own visibility, so you can be candid where you need to be and transparent where it helps.

Note type	Written	Visible to
Agenda notes	Before the session	Everyone: shared so all come prepared
Observation notes	During or after	Shared when you choose to
Supervisor notes	Any time	Supervisors and observers only
Personal notes	Any time	Only you

Recent History

The session view keeps the person’s history one glance away, split into two columns so each reads on its own: Meeting notes from past sessions on the left, and notes, tasks, and wins on the right. The right column covers both people in the Meeting, and only what concerns the two of you: a two-person note you keep with a different coach stays out of this Meeting. Work down the column as the conversation covers each item: tick off a task or commitment, or mark a note or win as discussed. Clicking a past Meeting opens it in a new tab, so you never lose the live session. On a phone the two columns become tabs.

Anything the person opposite cannot see sits on a tinted row, so you know what you are looking at before you say it out loud. Each note also carries a small icon for who can see it; hover it for the full answer. Hide Personal Notes in the card header takes all of it off screen while you share it: your own private lines, and notes shared only with coaches. Notes both of you can already see stay put.

The Recent History card in a Meeting: a Meeting notes column of past sessions beside a Notes column of tasks, notes and wins, each with a control to mark it done or discussed. — Recent History: past sessions on one side, queued notes on the other, completed or marked discussed as you go.

The lifecycle

A Meeting moves through a simple flow (planned, run, then signed off) and can be cancelled along the way or reopened after it’s done:

flowchart LR
  Pending -- "begin session" --> Started
  Started -- "complete and sign off" --> Done
  Done -- "reopen" --> Started
  Pending --> Cancelled
  Started --> Cancelled

Pending: planned but not yet started.
Started: in progress; you’re capturing observations and notes.
Done: completed and signed off.

Completing and reopening

Completing a Meeting marks it as done and locks in the observations you recorded. Completed observations feed the person’s progress and your dashboards.

Signing off

When a Meeting is completed, the coach (and optionally the person) can add a digital signature to confirm the session took place and the record is agreed. Signing moves the Meeting to done, and the signatures stay on the record.

The signatures block of a completed Meeting: the coachee and coach rows each marked signed with a name and timestamp, plus a row for an additional signer. — The signature block: both people signed, with room for an additional signer.

Signatures are drawn directly on a signature pad, so sign-off works the same on a laptop, tablet, or phone.

The Add Your Signature dialog with a handwritten signature drawn on the pad, a reset button, and Cancel and Create actions. — The signature pad: draw, reset if needed, and create the signature.

Reopening

If you need to change a completed Meeting, to fix a score, add a note, or capture something you missed, you can reopen it. Sign off again once you’re done.